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The Institute for Mathematics Applied to Geosciences
Theme for 2008: Geophysical Turbulence Phenomena
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Workshop 2
Petascale Computing: Its Impact on Geophysical Modeling and Simulation
5-7 May 2008; Boulder, CO
IMAGe Travel Policy for fully or partially funded workshop participants
IMAGe travel funding is received on a reimbursement basis only after
travel has been completed.
All workshop participants will book and pay for their own travel although
actual reimbursement will be based on agreed upon terms and amounts
pre-approved by IMAGe through the IMAGe administrative workshop
coordinator.
Original receipts are required for all expenses over $50. Expenses can
generally include airfare travel, lodging, per diem and local ground
transportation up to the allotted maximum.
Air Travel:
IMAGe can only reimburse airfare on U.S. Flag Carriers.
Within the U.S., travelers should use air coach or equivalent fares
when available and are encouraged to take advantage of discounts on air
tickets purchased in advance. Domestic airfare should not exceed $500, if you
are having problems finding an airfare less than $500, please contact the IMAGe
workshop administrative coordinator. We will consider exceptions on a
case-by-case basis only.
IMPORTANT--The Federal Travel Regulations
requires U.S. Carriers. If you are traveling from outside
the U.S. (including Canada) and IMAGe is funding your airline ticket,
it is essential that you contact the IMAGe administrative workshop
coordinator. The coordinator will reserve and purchase the airline
ticket for you. **You will not be reimbursed for your
airline ticket if you are traveling from outside the U.S. and do
not contact the coordinator.**
E-ticket receipts printed from the Internet should be accompanied
by either an e-ticket check-in receipt (from the airline) or
boarding passes.
Lodging:
Expenses are reimbursed on the actual costs (room & tax only). Original
receipt from local hotel is required.
Per diem:
Original meal receipts are not required if you are receiving a
per diem from IMAGe. Per diem will not exceed one day before
and/or one day after the event.
Ground Transportation:
IMAGe will reimburse for roundtrip local ground transportation to
Boulder from Denver International Airport.
Rental Car:
IMAGe does not normally reimburse for car rentals.
Note: Reimbursement of a rental must be PRE-APPROVED by IMAGe.
Automobiles:
Privately Owned: You may use your private automobile if you carry
insurance necessary to satisfy state law financial responsibility.
When used on routes served by a common US air carrier, the amount of
the actual mileage (current mileage rate for use of a private
automobile is $0.505 per mile) or the lowest available airfare,
whichever is least, is allowed. No additional reimbursement for
automobile related expense, such as tolls, ferries, parking,
gasoline, etc. will be allowed.
Alternative Modes of Transportation will be reviewed by the
IMAGe Director on a case-by-case basis.
Some Non-Reimbursable Expenses:
- Ticket change expenses
- Unauthorized extra class airfare
- Internet fees
- Alcoholic beverages
- Telephone calls
- Entertainment (i.e., in-room movies, theater, etc.)
All original receipts must be sent to the appropriate IMAGe
administrative workshop coordinator no later than 14 days
after event has ended.
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